Privacy Policy - notaruno

Definitions

To help you understand our privacy practices, we define key terms used throughout this privacy policy.

Personal data refers to any information relating to an identified or identifiable individual who can be directly or indirectly identified.
Processing means any operation or set of operations performed on personal data, such as collection, recording, organization, storage, alteration, retrieval, consultation, use, disclosure, or destruction.
User means any visitor or client who interacts with our services and provides personal information to notaruno.
Service means the notary services and related functionalities provided by notaruno through the website notaruno.pro.
Cookies are small pieces of data stored on a user’s device by the web browser while browsing to facilitate website functionality and improve user experience.

Collection and Use of Personal Data

We collect personal data in various ways to provide and improve our notary services while respecting your privacy and legal requirements.

User-Provided Data

The personal data you directly share with us may include the following types:

Full name and identification details necessary for official notary functions.
Contact information including email addresses and phone numbers.
Documents and signatures submitted for notarization.
Account registration details, if you create an online profile on notaruno.
Communication history with our support and service teams.
Consent and preferences related to service offerings and marketing communications.

Automatically Collected Data

Our systems may collect certain data automatically during your use of the notaruno website to optimize service delivery and security.

IP address and device identifiers identifying your access point.
Browser type, language preferences, and operating system information.
Pages visited, time spent on the site, and user interaction logs.
Cookie data stored on your device for session management and preference tracking.
Error reports or diagnostics related to service performance.
Geolocation data derived from IP information to tailor regional services.

Data Received From Third Parties

In certain cases, we may receive personal data about you from trusted third-party sources to enhance our service quality and compliance.

Authorized legal representatives or partners submitting data on your behalf.
Public registries or official verification services validating your submitted documents.
Analytics and security service providers assisting in fraud prevention and service improvements.

Purposes of Data Processing

Your personal data is processed exclusively to fulfill essential operational, legal, and customer service objectives.

To establish and verify your identity during notarial procedures.
To process and store notarized documents securely.
To communicate with you regarding your transactions and service updates.
To comply with applicable Swiss laws and regulatory requirements.
To improve and maintain the notaruno website and digital services.
To prevent unauthorized access and ensure the security of user data.
To manage marketing communications based on your preferences.
To handle inquiries, complaints, and legal matters related to our services.

Legal Bases for Processing

We rely on specific legal grounds for processing your personal information as mandated by Swiss and European data protection laws.

Processing is necessary for the performance of a contract or to take steps prior to entering into a contract with you.
Compliance with a legal obligation applicable to notaruno.
Your explicit consent where required for specific processing activities.
Processing is necessary for legitimate interests pursued by notaruno, such as maintaining security and improving service quality, provided this does not override your rights.

Compliance with GDPR

Notaruno adheres to the principles laid out in the General Data Protection Regulation (GDPR) to ensure the protection and respectful handling of your data.

Transparency about how and why your data is used.
Allowing you to access your personal data upon request.
Enabling you to rectify incorrect or incomplete information.
Providing the right to erasure under applicable conditions.
Respecting your right to data portability where relevant.
Facilitating objection to data processing on legitimate grounds.

Cookie Policy

Our website uses cookies to support essential functions, enhance navigation, and analyze usage patterns to improve the notaruno experience.

We utilize session cookies which expire after browsing ends, and persistent cookies which remain for a specified period to save your preferences.

Cookies fall into categories such as necessary, performance, and analytics cookies, each serving distinct roles in site functionality.

You can control cookies through your browser settings to accept, block, or delete cookies as you prefer; however, disabling certain cookies may affect website performance.

For detailed information about our cookie practices, please visit our Cookie Policy page.

Sharing of Personal Data

Personal information collected by notaruno is shared only when essential and under strict conditions with trusted parties.

Legal authorities in compliance with judicial or regulatory obligations.
Service providers contracted to assist with technical operation, hosting, and data management under confidentiality agreements.
Third parties involved in authentication or identity verification processes.
Partners assisting in marketing communications based on your consent.
Auditors and consultants to support compliance and operational review.
Other entities only with your prior approval or as permitted by law.

International Data Transfers

At times, your personal data may be transferred outside Switzerland to support service provision, under strict safeguards to protect your information according to applicable laws.

Such safeguards include use of standard contractual clauses, compliance with recognized privacy frameworks, or obtaining explicit consent where required.

Data Retention Periods

Notaruno retains your personal data only for the time necessary to fulfill the processing purposes or as required by law or official directives.

Account-related data is stored while your account remains active and deleted following account closure subject to legal retention periods.

Communications and support interactions are retained for record-keeping and quality assurance for a limited duration.

Access logs and technical data are preserved temporarily to ensure website security and troubleshoot issues.

Once retention periods expire, data is securely erased or anonymized to prevent identification of individuals.

Data Security Measures

We implement technical and organizational measures designed to protect your personal data against unauthorized or unlawful processing and accidental loss, modification, or destruction.

Encryption technologies to safeguard data transmission and storage.
Access controls restricting data handling to authorized personnel only.
Regular security audits and vulnerability assessments of our systems.

Your Data Protection Rights

You have specific rights regarding your personal data which you can exercise by contacting notaruno using the provided contact details.

Right to access the personal data we hold about you.
Right to correct any inaccurate or incomplete data.
Right to request erasure of personal data under certain circumstances.
Right to object or restrict processing in some cases.
Right to data portability, enabling transfer of your data to another provider.
Right to withdraw consent at any time where processing is based on consent.
Right to lodge a complaint with a supervisory authority concerning data protection issues.
Right to be informed promptly about any data breaches affecting your information.

Submitting Rights Requests

To exercise any of your data protection rights, please submit a clear request via the contact details listed below; we will verify your identity before processing any request.

[email protected]

We aim to respond to all valid requests within one month in accordance with applicable law, and will inform you promptly if an extension is necessary.

Marketing Communications

We respect your preferences regarding marketing communications. You may choose to receive promotional emails from notaruno, providing useful information about our notary services, updates, and special offers tailored to your needs.

If you wish to unsubscribe from our marketing emails at any time, you can do so by clicking the unsubscribe link provided in the footer of each email or by contacting us directly at [email protected].

Privacy of Children

notaruno is committed to protecting the privacy of all users, including minors. We do not knowingly collect personal data from children under the age of 16 without parental consent in accordance with applicable Swiss laws.

Third-Party Links

Our website may contain links to third-party sites that are not operated by notaruno. We are not responsible for the privacy practices or content of these third parties and encourage users to review their privacy policies.

Changes to Our Privacy Policy

notaruno may update this privacy policy periodically to reflect changes in our practices or applicable regulations. We recommend reviewing this page regularly to stay informed about how we protect your data.

Privacy and Data Protection